Apartment search for tenants in Warsaw

allproperty is a Warsaw real estate agency: we find a rental apartment for you on your brief, whether you live in the city or are still abroad, and search across the market, not only our own listings. The fee is 70% of one month's rent (czynsz najmu), payable only after the rental agreement (umowa najmu) is signed. Our agents speak Ukrainian, Russian, English, Polish, German, Italian, Turkish and Spanish.

Send your brief +48 666 866 468

Updated October 2026

This is a brokerage service, not legal advice. Whether a lease is signed depends on the owner's decision and on your terms. We agree the terms of additional services (accompaniment, viewing tour, PESEL, internet) before the brokerage agreement is signed.

Five steps to the keys

How we work
  1. 1

    Your brief and our agreement

    Budget, area, move-in date, people, pets. We sign a written brokerage agreement before work starts; as a consumer you can withdraw within 14 days.

  2. 2

    Search across the market

    We check listings, get in touch with owners and agents about their listings and shortlist what fits and is available. Timing depends on your budget, area and move-in date.

  3. 3

    Viewings, in person or by video

    We arrange the viewings and tell you who pays for each apartment before you go. Want to see everything in person? We plan a viewing tour with a short-term stay for the visit: usually up to 5 viewings a day.

  4. 4

    Checking the draft agreement

    We go through the draft umowa najmu with you and mark clauses to look at, including najem okazjonalny (occasional lease) if it applies.

  5. 5

    Signing and keys

    We organise the signing, the handover protocol and the keys. You pay the fee only after the umowa najmu is signed, on an invoice without VAT.

Your search brief

What are you looking for?

Two minutes: describe what you need and we'll come back with options from across the Warsaw rental market.

70% of one month's rent · paid after the umowa najmu is signed

How it usually goes

Three typical scenarios

Common questions

FAQ
How much does the search cost and when do I pay?

You pay 70% of one month's rent (czynsz najmu), once, and only after the rental agreement (umowa najmu) is signed. Nothing is due in advance, and viewings carry no fee. We invoice without VAT, so the amount is final. Example: rent of 3,500 zł means a fee of 2,450 zł.

Do you only show your own apartments?

No. We search the market on your brief: listings by owners and agents, contact with them about their listings, and our own offers as well. Before every viewing we tell you who pays for that apartment. By default we skip offers where another agency charges the tenant, so that you do not pay twice.

Can I rent without a PESEL?

Yes. A standard rental agreement (umowa najmu) is normally signed with a passport or residence card (karta pobytu); a PESEL is usually not needed. A PESEL is issued on application where there is a legal ground, and we go with you to the urząd and help fill in the forms. A notary for najem okazjonalny usually asks for it.

Can I do everything remotely before I arrive?

Largely, yes. We show apartments in detail on video; you can talk to the owner directly. Moving to Warsaw? We meet you at the station or airport and go with you to the keys, usually on arrival day if the deal is prepared. We help organise internet from day one. Our agreement is signed on paper or by qualified e-signature.

Can I rent with a pet?

Often, yes, but it depends on the owner. We look among offers where the owner agrees to an animal and ask before the viewing. The permission should be written into the rental agreement. The deposit (kaucja) may not exceed twelve months' rent. Owners sometimes add conditions of their own, so we ask about them in advance.

Which documents do I need?

Usually a passport or a residence card (karta pobytu); EU citizens can show a national ID. Owners often ask for proof of income; a minimum is usually enough, for example a certificate without extra details, and we help prepare it. For an occasional lease you also need a notarial statement, another address and its owner's written consent.

Which languages do your agents speak?

Our agents speak Ukrainian, Russian, English, Polish, German, Italian, Turkish and Spanish. If the owner speaks only Polish, we interpret orally at viewings and in talks; this is interpreting, not a certified translation. We explain the clauses of the rental agreement (umowa najmu) in these languages. The agreement itself is usually written in Polish.

What is najem okazjonalny?

Najem okazjonalny, an occasional lease, is a fixed-term lease of up to ten years, offered by a private owner who does not let property as a business. The tenant signs a notarial statement agreeing to leave when the lease ends, names another address and adds its owner's consent. The deposit is capped at six months' rent.

What if I do not like any of the options?

You owe us nothing: there is no fee unless you sign a lease for an apartment we found, and the agreement is not exclusive. You can change your brief or come for a viewing tour: we plan viewings ahead, usually up to 5 a day, so 2–3 days usually cover all suitable apartments. Consumers can withdraw within 14 days.

How can I check that you are a real agency?

Our details are public: Vladyslav Moroz, sole proprietorship (JDG), NIP 5214128421, entered in CEIDG, the Polish business register, which you can search yourself. We use only +48 666 866 468 and info@allproperty.pl. We take no advance payment and charge no fee for viewings.

How to verify us →

Need a place for a few days?

We also arrange short-stay apartments: check-in 9:00–18:00, seven days a week, keys usually within 60 minutes.*

See short stays →

* Usually. Key handover time depends on apartment availability and booking confirmation.

Read alsoPractical guides from our blog

Client stories

How it went for others

What tenants came to us with — and what we did, step by step.

01 A message at 4:41 — keys the same day The flat was needed immediately, not “next week”. See how we handled it

The client wrote at night, at 4:41. The situation was urgent: he needed a flat straight away, with the option to move in the same day. We answer the phone at any hour, so the conversation started right there.

  1. We narrowed the list to flats ready for a move-in that same day — no “available from next month”.
  2. We arranged viewings the same day, one after another.
  3. Once the flat was chosen, we prepared the contract and the protokół zdawczo-odbiorczy (handover protocol) with photographs.
  4. The notarial formalities for najem okazjonalny (a tenancy with a notarised voluntary-eviction declaration) were completed on the first working day — without holding up the move-in.

The client slept in the new flat that same night. The paperwork was closed right after the weekend, in the normal way.

02 A child and two cats — twelve offers in three days A situation where most listings drop out at the very start. See how we handled it

A family with a small child and two cats. Some owners will not take pets, some are wary of small children — in practice most of the market falls away.

  1. In three days we gathered twelve flats whose owners were open to a conversation.
  2. For the flat they chose we prepared a full pack for the owner: the tenants’ insurance policy, reference letters from previous landlords, proof of income.
  3. We proposed a handover protocol with photographs of the condition before move-in — that removes the argument over the deposit at the end of the tenancy.

The owner picked our clients over several other interested parties. Children and pets are not a reason for us to refuse — they are a situation that has to be prepared properly.

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